Rencontres du Vietnam 2016: INSS

School Schedule
Facilities
Accommodation and Registration
Travel
Immigration / Visa
Financial Support
Social Events

School Schedule

Registration will start on Sunday July 17th in the afternoon.

The opening session is scheduled to take place on Monday July 18th at 8:30;

the school will end on Friday July 29th at 11h.

Session hours are 8:00 - 11:30 and 13:00 - 16:30

All school sessions will be held in the ICISE conference Center.

Conference Facilities

The following equipment will be available:

video projector for computer presentations
overhead projector
internet access will be available at the school site and at the hotel.
A wireless hub is installed and covers the whole conference building

Accommodation and Registration

Accommodation in the four star Seagull Hotel in Quy Nhon is guaranteed if your registration is made before June 1st. After this date, if the Seagull hotel is full, you will be accommodated in a neighbouring hotel.

All sessions will be held in the ICISE conference center, 10 minutes taxi (or one hour walk) away from the hotel. (you can visualise it on this map). Daily bus transfer (morning and end afternoon) will be provided by the conference organization.

Participants will be expected to arrive on Sunday July 17th, and will leave on Friday July 29th in the afternoon.

Breakfast and dinner will be served in the hotel for all participants. Lunch will be served at ICISE.

Registration fee

If you wish to participate in the school, you should register as soon as possible using the on-line registration form

The deadline for registration and hotel reservation is June 26th, 2016.

The school fee will be

Date of payment	Until May 17^th, 2016	After May 17^th, 2016
Participant in shared room	900 USD	1100 USD
Participant in single room	1200 USD	1450 USD
Accompanying person	600 USD	750 USD

The fee includes:

all meals and accomodation in sharing room for 12 days
Pick-up service from/to Quy Nhon Airport on Sunday July 17 and Friday July 29
Social activities and Banquet

If you wish to have alcoholic or soft drinks with your meals, these will be charged to your account by the hotel. The meals will include mineral water.

Payment

Payment can be made either

on line (the preferred method) - in that case, follow this link
or at the school site by cash or with your credit card (the latter will incur a small supplement)
by interbank transfer; in that case, you should transfer the fee to the following bank.

US dollars
(Please add $20 US for bank fees)

RECONTRES DU VIETNAM
HSBC BANK HANOI BRANCH
Pacific Place Building
83B Ly Thuong Kiet Street
Hanoi, Vietnam
Account Number: 002-389476-101
Swift Code: HSBCVNVXVHN

The transfer should indicate clearly your name to identify the payee. Please inform the conference secretariat by fax or email that the transfer has been done. You should obtain proof of payment and hand it to the conference secretariat at the conference site. It will take at least four (4) weeks for our account to be credited, so please have the transfer made before June 17th, 2016.

Important Note:
Hotel reservations are made for the whole duration of the meeting, i.e. from Sunday noon, July 17th to Friday morning July 29th. Please note that the total cost of the meeting cannot be reduced even in case of partial attendance.

If you intend to arrive before Sunday, July 17th and leave after Friday, July 29th, please let us know in advance so that we can try to make the appropriate hotel reservation for you: contact rencontres.vietnam@gmail.com

Please note also that if you arrive before midday and wish your room to be made available immediately, you will be charged for an extra day. You must inform us so that the hotel can prepare your room in advance.

Travel

TRAVEL

There are two main international airports in Vietnam : Hanoi (Noi Bai airport : HAN) and Ho Chi Minh (Tan Son Nhut airport : SGN).
As there more flights from Ho Chi Minh to Quy nhon, it is more convenient to fly from foreign countries to Ho Chi Minh than to Hanoi.

Below is an indicative flight schedule. Please check before reservation.

Sunday July 17: Ho Chi Minh to Quy Nhon

Ho Chi Minh - SGN 06:40	Quy Nhon - UIH 07:50	Vietnam Airlines VJ 380
Ho Chi Minh - SGN 07:30	Quy Nhon - UIH 08:40	Vietnam Airlines VN 1392
Ho Chi Minh - SGN 10:35	Quy Nhon - UIH 11:45	JetStar Pacific Airlines BL 252
Ho Chi Minh - SGN 14:55	Quy Nhon - UIH 16:05	Vietnam Airlines VN 1396
Ho Chi Minh - SGN 15:00	Quy Nhon - UIH 16:10	VietJet Air VJ 384

Friday July 29: Quy Nhon to Ho Chi Minh

Quy Nhon - UIH 08:00	Ho Chi Minh - SGN 09:10	VietJet Air VJ 381
Quy Nhon - UIH 09:25	Ho Chi Minh - SGN 10:30	Vietnam Airlines VN 1393
Quy Nhon - UIH 11:50	Ho Chi Minh - SGN 12:55	JetStar Pacific Airlines BL 253
Quy Nhon - UIH 16:55	Ho Chi Minh - SGN 18:00	Vietnam Airlines VN 1397
Quy Nhon - UIH 16:50	Ho Chi Minh - SGN 18:00	VietJet Air VJ 385

Sunday July 17 or Monday July 18: Hanoi to Quy Nhon

Hanoi - HAN 07:25	Quy Nhon - UIH 09:00	Vietnam Airlines VN 1621
Hanoi - HAN 06:40	Quy Nhon - UIH 08:20	VietJet Air VJ 433
Hanoi - HAN 12:00	Quy Nhon - UIH 13:40	VietJet Air VJ 431

For those arriving via Hanoi, since the only dayly flight to Quy Nhon is very early in the morning, it may be wise to take a flight to Ho Chi Minh City and catch up there the afternoon flight to Quy Nhon.

Friday July 29 or Saturday July 30: Quy Nhon to Hanoi

Quy Nhon - UIH 08:55	Hanoi - HAN 10:35	VietJet Air VJ 434
Quy Nhon - UIH 09:45	Hanoi - HAN 11:15	Vietnam Airlines VN 1620
Quy Nhon - UIH 14:15	Hanoi - HAN 15:55	VietJet Air VJ 432

In order to welcome you and organize your transfert from Quy Nhon airport to the conference hotel, please inform the conference secretariat of your flight number as well as the date and the arrival time in Quy nhon.
Conference buses will be available at Quy Nhon airport on Sunday August 21 (morning and afternoon flights) and Monday August 22 (morning flights).

Conference hotel address:
Hotel Hai Au : 489 An Duong Vuong Street, Quy Nhon, Binh Dinh province.

Immigration / Visa

IMMIGRATION

We list here some rules as they applied in summer 2015: we will strive to update these informations regularly, but you should make sure they indeed apply to august 2016 before traveling.

All participants do require a visa to visit Vietnam, except for few exemptions listed below.

Vietnam Visa exemption is granted to holders of a passport from:

Thailand, Malaysia, Singapore, Indonesia, Cambodia and Laos for visits of 30 days at the maximum.
Philippines for visits of 21 days at the maximum.
Japan, South Korea, Sweden, Norway, Denmark, Russia and Finland for visits of 15 days at the maximum.
At the end of June 2015, 5 more countries have been added to this list: France, Germany, Italy, Spain, United Kingdom. On July 1st, 2016, this exemption has been extended until end of June 2017.

To obtain a visa

please apply for a tourist visa and get it at your nearest vietnamese consulate
you may apply for a tourist visa through the Internet

Please inform the Rencontres du Vietnam secretariat of your internet visa number and your arrival date and time at the entrance airport.

This internet visa procedure is cheaper but it does take some time (~ 60 min) at the airport immigration office, depending on the queue. Do not forget to have with you 2 passport photos and USD in cash as required by the internet visa service.

Financial Support

Some limited accommodation funds may be available for young scientists. The application form for financial support should be filled in (including a short resume) and submitted. A letter of recommendation should be sent to:

D. Harris (dharris@fnal.gov)
and copy to rencontres.vietnam@gmail.com

Social Events

Welcome cocktail on Sunday July 17th at 19:00.

There will be two excursions, sponsored by ICISE.

End of School dinner on Wednesday July 27th in the evening.

All participants and their families are invited to regularly scheduled events.
Please note that if you and/or a guest wish to organize a special tour, a tour operator at the hotel can help you.

Several post-conference Tours will be proposed for participants: a feeling of these can be seen on this web site.

It will also be possible to have a short (1-2 days) tour either before or after the conference. However, this will have to be arranged directly by the participant through a local travel agency. We will provide the link for a local travel agent in the near future.