Registration will start on Sunday January 7th in the afternoon.

The opening session is scheduled to take place on Monday January 8th at 8:30;

the conference will end on Friday January 12th in the late afternoon.

Session hours are 8:30 - 12:00 and 13:30 - 16:30

Sessions of the conference will be held in the ICISE conference Center.

The following equipment will be available:

• video projector for computer presentations
• internet access will be available at the conference site.
  A wireless hub is installed and covers the whole conference building

Accommodation in a four star hotel in Quy Nhon is guaranteed if your registration is made before November 20th.

All sessions will be held in the ICISE conference center, 10 minutes taxi (or one hour walk) away from the hotel. (you can visualise it on this map). Daily bus transfer (morning and end afternoon) will be provided by the conference organization.

Participants will be expected to arrive on Sunday January 7th, and will leave on Saturday January 13th in the morning.

Breakfast will be served in the hotel for all participants. Lunch and dinner will be served at ICISE (with few exceptions at a downtown restaurant). The cost per person (full board for 6 days) will amount to 360 USD for a double or sharing room and 525 USD for a single room. Cost per additional day is 130 USD for double room (2 persons) and 90 USD for a single room .

Payment for board and lodging should be done online with Vietnamese currency VND on this site.

Important Note:
Hotel reservations are made for the whole duration of the meeting, i.e. from Sunday noon, January 7th to Saturday morning January 13th. Please note that the total cost of the meeting cannot be reduced even in case of partial attendance.

If you intend to arrive before Sunday January 7th or leave after Saturday January 13th, please let us know in advance so that we can try to make the appropriate hotel reservation for you: contact rencontres.vietnam@gmail.com

Please note also that if you arrive before midday and wish your room to be made available immediately, you will be charged for an extra day. You must inform us so that the hotel can prepare your room in advance.

TRAVEL

Important: Please make sure that your passport validity is at least six month after your return date (this may be contradictory with other rules, but this was imposed recently - last january - to a participant of another conference).

There are two main international airports in Vietnam : Hanoi (Noi Bai airport : HAN) and Ho Chi Minh (Tan Son Nhat airport : SGN).
As there are more flights from Ho Chi Minh to Quy nhon, it is more convenient to fly from foreign countries to Ho Chi Minh than to Hanoi.

Below is an indicative flight schedule. Please check before reservation.

Sunday January 7: Ho Chi Minh to Quy Nhon

Ho Chi Minh - SGN 06:40	Quy Nhon - UIH 07:50	Vietnam Airlines VJ 380
Ho Chi Minh - SGN 07:30	Quy Nhon - UIH 08:40	Vietnam Airlines VN 1392
Ho Chi Minh - SGN 10:35	Quy Nhon - UIH 11:45	JetStar Pacific Airlines BL 252
Ho Chi Minh - SGN 14:55	Quy Nhon - UIH 16:05	Vietnam Airlines VN 1396
Ho Chi Minh - SGN 15:00	Quy Nhon - UIH 16:10	VietJet Air VJ 384

Saturday January 13: Quy Nhon to Ho Chi Minh

Quy Nhon - UIH 08:00	Ho Chi Minh - SGN 09:10	VietJet Air VJ 381
Quy Nhon - UIH 09:25	Ho Chi Minh - SGN 10:30	Vietnam Airlines VN 1393
Quy Nhon - UIH 11:50	Ho Chi Minh - SGN 12:55	JetStar Pacific Airlines BL 253
Quy Nhon - UIH 16:55	Ho Chi Minh - SGN 18:00	Vietnam Airlines VN 1397
Quy Nhon - UIH 16:50	Ho Chi Minh - SGN 18:00	VietJet Air VJ 385

Sunday January 7 or Monday January 8: Hanoi to Quy Nhon

Hanoi - HAN 07:25	Quy Nhon - UIH 09:00	Vietnam Airlines VN 1621
Hanoi - HAN 06:40	Quy Nhon - UIH 08:20	VietJet Air VJ 433
Hanoi - HAN 12:00	Quy Nhon - UIH 13:40	VietJet Air VJ 431

For those arriving via Hanoi, since the only daily flight to Quy Nhon is very early in the morning, it may be wise to take a flight to Ho Chi Minh City and catch up there the afternoon flight to Quy Nhon.

Saturday January 13 or Sunday January 14: Quy Nhon to Hanoi

Quy Nhon - UIH 08:55	Hanoi - HAN 10:35	VietJet Air VJ 434
Quy Nhon - UIH 09:45	Hanoi - HAN 11:15	Vietnam Airlines VN 1620
Quy Nhon - UIH 14:15	Hanoi - HAN 15:55	VietJet Air VJ 432

In order to welcome you and organize your transfer from Quy Nhon airport to the conference hotel, please inform the conference secretariat of your flight number as well as the date and the arrival time in Quy nhon.
Conference buses will be available at Quy Nhon airport on Sunday January 7 (morning and afternoon flights) and Monday January 8 (morning flights).

Conference hotel address:
Hotel Hai Au : 489 An Duong Vuong Street, Quy Nhon, Binh Dinh province.

We list here some rules as they apply in summer 2023: we will strive to update this information regularly, but you should make sure they indeed apply to January 2024 before traveling.

COVID

The reopening of and to international tourism is now official (from mid-march 2022).

From May 6: Vietnam suspended health declarations for COVID-19 throughout the country from April 30 including for domestic travel. (see official informations on this site)

Passengers are not required to take Covid test before entering Vietnam as of May 15th, 2022.

On May 15 2022: Vietnam dropped all COVID-19 testing requirements for international arrivals from May 15 (see official informations on Vietnam Airlines site)

Quarantine regulations: Within 10 days from the date of entry, passengers self-monitor their health. if you don’t have any symptoms, you are free to join the conference and go around.

Immigration

All participants do require a visa to visit Vietnam, except for few exemptions listed below.

Vietnam Visa exemption is granted to holders of a passport from:

• Thailand, Malaysia, Singapore, Indonesia, Cambodia and Laos for visits of 30 days at the maximum.
• Philippines for visits of 21 days at the maximum.
• Japan, South Korea, Sweden, Norway, Denmark, Russia, Finland, France, Germany, Italy, Spain, United Kingdom, Belarus, Northern Ireland for visits of 45 days at the maximum.
  This is valid until March 14, 2025.

To obtain a visa

• you may apply for a conference visa through the Internet: e-Visa
• while filling up the form, on the item "purpose of entry" you should select "summit, conference"
• the e-visa is generally obtained in 4 working days and valid for 90 days. Beyond this delay, you should check your application status by following the instructions indicated on the e-visa application webpage.
• your passport should be valid more that 60 days after date of entry in Vietnam
• the e-visa cannot be renewed nor extended
• it costs 25 USD not refundable even when the visa is refused
• see more details and Q&A
• Note : if you want to apply for a conference visa at the Vietnamese Consulate of your residence country instead of applying for a conference evisa online, you should first get a "visa approval letter", which has to be requested for you by the conference organiser. So you should ask for it as soon as possible, and this at the latest on December 5, to the conference secretariat (it may take 2-3 weeks and will cost 120 USD to be paid at registration, the first day of the conference). Then you will be able to get the actual visa at your nearest vietnamese consulate (within a few days - 3 to 6).
  
  

Registration fee

If you wish to participate in the conference, you should register as soon as possible using the on-line registration form

The deadline for registration and hotel reservation is December 17th, 2023.

The conference fee will be

Date of payment	Until November 20th , 2023	After November 20th , 2023
Participant	380 USD	450 USD
Accompanyng member	130 USD	150 USD

The registration fee includes:

• A copy of the proceedings for the participants.
• Pick-up service from/to Quy Nhon Airport on Sunday January 7 and Saturday January 13
• Social activities and Banquet

A special program for the accompanying members will be organized.

Payment

Payment can be made either

• on line (the preferred method) - in that case, follow this link
• or by cash at the conference site
• by interbank transfer; in that case, you should transfer the fee to the following bank.

US dollars (Please add $20 US for bank fees) RENCONTRES DU VIETNAM CREDIT MUTUEL 4 Place de la Poste 91440 Bures Sur Yvette, France Bank Code: 10278, Branch: 06009 Account Number: 00020416302 Key: 41 IBAN: FR76 10278 0600 9000 2041 6302 41 BIC: CMCIFR2A

The transfer should indicate clearly your name to identify the payee. Please inform the conference secretariat by fax or email that the transfer has been done. You should obtain proof of payment and hand it to the conference secretariat at the conference site. It will take at least four (4) weeks for our account to be credited, so please have the transfer made before December 5th, 2023.

Welcome cocktail on Sunday January 7th at 19:00.

Excursion on Wednesday January 10th afternoon.

Conference dinner on Thursday January 11th in the evening.

All participants and their families are invited to regularly scheduled events.
Please note that if you and/or a guest wish to organize a special tour, a tour operator at the hotel can help you.

Several post-conference Tours will be proposed for participants: a feeling of these can be seen on this web site.