Registration will start on Sunday August 3^rd, 2014 in the afternoon.

The opening session is scheduled to take place on Monday August 4^th at 8:30;

the conference will end on Saturday August 9^th at 10h.

Session hours are 8:30 - 12:30 and 14:00 - 17:30

Sessions of the conference will be held in the new ICISE conference Center.

The following equipment will be available:

• video projector for computer presentations
• internet access will be available at the conference site with a wireless hub.

Accomodation will be in the four star Seagull Hotel in Quy Nhon: it is guaranteed if your reservation is made before June 15^th, 2014. After this date, if the Seagull hotel is full, you will be accomodated in an equivalent neighbouring hotel.

All sessions will be held in the new ICISE conference center, 10 minutes taxi (or one hour walk) away from the hotel (you can visualise it on this map). Daily bus transfer (morning and end afternoon) will be provided by the conference organization.

Participants will be expected to arrive on Sunday August 3^rd, and will leave on Saturday August 9^th in the afternoon.

Breakfast and dinner will be served in the hotel for all participants, while lunch will be served on the ICISE conference site. The cost per person (full board for 6 days) will amount to $270 US for a double room and $390 US for a single room.

If you wish to have alcoholic or soft drinks with your meals, these will be charged to your account by the hotel. The meals will include mineral water.

Payment for board and lodging should be done upon arrival either in cash or with your credit card (the latter will incur a small supplement).

Important Note:
Hotel reservations are made for the whole duration of the meeting, i.e. from Sunday noon, August 3^rd to Saturday, morning August 9^th. Please note that the total cost of the meeting cannot be reduced even in case of partial attendance.

If you intend to arrive before Sunday, August 3^rd and leave after Saturday, August 9^th, please let us know in advance so that we can try to make the appropriate hotel reservation for you: contact rencontres.vietnam@gmail.com

Please note also that if you arrive before midday and wish your room to be made available immediately, you will be charged for an extra day. You must inform us so that the hotel can prepare your room in advance.

TRAVEL

There are two main international airports in Vietnam : Hanoi (Noi Bai airport : HAN) and Ho Chi Minh (Tan Son Nhut airport : SGN).
As there more flights from Ho Chi Minh to Quy nhon, it is more convenient to fly from foreign countries to Ho Chi Minh than to Hanoi.

Below is an indicative flight schedule. Please check before reservation.

Sunday August 3^rd: Ho Chi Minh to Quy Nhon

Ho Chi Minh - SGN 06:00	Quy Nhon - UIH 07:10	Vietnam Airlines VN 1392
Ho Chi Minh - SGN 15:00	Quy Nhon - UIH 16:10	Vietnam Airlines VN 1396
Ho Chi Minh - SGN 14:45	Quy Nhon - UIH 15:55	VietJet Air VJ 8320

Saturday August 9^th: Quy Nhon to Ho Chi Minh

Quy Nhon - UIH 08:00	Ho Chi Minh - SGN 09:05	Vietnam Airlines VN 1393
Quy Nhon - UIH 17:00	Ho Chi Minh - SGN 18:05	Vietnam Airlines VN 1397
Quy Nhon - UIH 16:30	Ho Chi Minh - SGN 17:40	VietJet Air VJ 8321

Sunday August 3^rd or Monday August 4^th: Hanoi to Quy Nhon

Hanoi - HAN 05:55

Quy Nhon - UIH 07:30

Vietnam Airlines VN 1621

Saturday August 9^th or Sunday August 10^th: Quy Nhon to Hanoi

Quy Nhon - UIH 08:20

Hanoi - HAN 09:50

Vietnam Airlines VN 1620

For those arriving via Hanoi, since the only dayly flight to Quy Nhon is very early in the morning, it may be wise to take a flight to Ho Chi Minh City and catch up there the afternoon flight to Quy Nhon.

In order to welcome you and organize your transfert from Quy Nhon airport to the conference hotel, please inform the conference secretariat of your flight number as well as the date and the arrival time in Quy Nhon.
Conference buses will be available at Quy Nhon airport on Sunday August 3^rd (morning and afternoon flights) and Monday August 4^th (morning flights).

Conference hotel address:
Hotel Hai Au : 489 An Duong Vuong Street, Quy Nhon, Binh Dinh province.

IMMIGRATION

All participants do require a visa to visit Vietnam, except for few exemptions listed below.

Vietnam Visa exemption is granted to:

• Citizens of Thailand, Malaysia, Singapore, Indonesia, Cambodia and Laos for visits of 30 days at the maximum.
• Citizens of Phillippines for visits of 21 days at the maximum.
• Citizens of Japan, South Korea, Sweden, Norway, Denmark, Russia and Finland for visits of 15 days at the maximum.

To obtain a visa

• please apply for a tourist visa and get it at your nearest vietnamese consulate
• you may apply for a tourist visa through the Internet
• Visa on Arrival (1)
• Visa on Arrival (2)

Please inform the conference secretariat of your internet visa number and your arrival date and time at the entrance airport.

This internet visa procedure is cheaper but it does take some time (~ 60 min) at the airport immigration office, depending on the queue. Do not forget to have 2 passport photos and USD in cash with you as required by the internet visa service.

Registration fee

If you wish to participate in the conference, you should register as soon as possible using the on-line registration form

The deadline for registration and hotel reservation is July 1^st, 2014.

The conference fee will be

Date of payment	Until June 15th , 2014	After June 15th , 2014
Participant	350 USD or 300 euros	420 USD or 350 euros
Accompanying member	120 USD or 100 euros	150 USD or 120 euros

The registration fee includes:

• A copy of the proceedings for the participants.
• Pick-up service from/to Quy Nhon Airport on Sunday August 3^rd and Saturday August 9^th
• Social activities and Banquet

A special program for the accompanying members will be organized.

Payment

Payment can be made either

• on line (the preferred method): click on this link FEES on-line payment
• or by cash at the conference site
• by interbank transfer; in that case, depending on whether you are sending the fee in euros or in dollars, you should transfer the fee to one of the following banks.

If paying in Euros RENCONTRES DU VIETNAM CREDIT MUTUEL 4 Place de la Poste 91440 Bures Sur Yvette, France Bank Code: 10278, Branch: 06009 Account Number: 00020416301 Key: 44 IBAN: FR76 10278 0600 9000 2041 6301 44 BIC: CMCIFR2A

If paying in US dollars (Please add $20 US for bank fees) RECONTRES DU VIETNAM HSBC BANK HANOI BRANCH Pacific Place Building 83B Ly Thuong Kiet Street Hanoi, Vietnam Account Number: 002-389476-101 Swift Code: HSBCVNVXVHN

The transfer should indicate clearly your name to identify the payee. Please inform the conference secretariat by fax or email that the transfer has been done. You should obtain proof of payment and hand it to the conference secretariat at the conference site. It will take at least four (4) weeks for our account to be credited, so please have the transfer made before July 1^st, 2014.

Some limited accommodation funds may be available for young scientists from developing countries and from Eastern European countries. The application form for financial support should be filled in (including a short resume) and submitted. A letter of recommendation should be sent to:

J. Tran Thanh Van (jtrantv@gmail.com)
and copy to rencontres.vietnam@gmail.com

Welcome cocktail on Sunday August 3^rd at 19:00.

Excursion on Wednesday August 6^th afternoon.

Conference dinner on Thursday August 7^th evening.

All participants and their families are invited to regularly scheduled events.
Please note that if you and/or a guest wish to organize a special tour, a tour operator at the hotel can help you.

Several post-conference Tours will be proposed for participants: their preliminary programs can be consulted on this web site. Please note that Tour 2 and 3 will be organized only if there are at least 5 persons for each tour.

It will also be possible to have a short (1-2 days) tour either before or after the conference. However, this will have to be arranged directly by the participant through a local travel agency. We will provide the link for a local travel agent in the near future.