Participants will be expected to arrive on Monday October 5th afternoon, and will leave on Friday October 9th afternoon (after lunch).

The opening session of the conference is scheduled to take place on Tuesday October 6th at 8:30;

The conference will end on Friday October 9th after lunch.

Session hours are 8:30 - 12:00 and 13:30 - 17:00

Sessions of the conference will be held in the ICISE conference Center.

The following equipment will be available:

• video projector for computer presentations
• internet access will be available at the conference site.
  A wireless hub is installed and covers the whole conference building

Registration fee

If you wish to participate in the conference, you should register as soon as possible using the on-line registration form

The deadline for registration and hotel reservation is September 7th, 2026.

The conference fee will be

Date of payment	Until August 24th , 2026	After August 24th , 2026
Participant	380 USD	450 USD
Accompanying member	130 USD	150 USD

The registration fee includes:

• A copy of the proceedings for the participants.
• Pick-up service from/to Quy Nhon Airport on Monday October 5 and Friday October 9
• Dayly transfer between hotels and ICISE
• Social activities and Banquet

A special program for the accompanying members will be organized.

Payment

Payment can be made either

• on line (the preferred method) - in that case, follow this link
• or by cash at the conference site
• by interbank transfer; in that case, please ask the conference bank details to the secretariat (rencontres.vietnam@gmail.com)

The transfer should indicate clearly your name to identify the payee. Please inform the conference secretariat by fax or email that the transfer has been done. You should obtain proof of payment and hand it to the conference secretariat at the conference site. It will take at least four (4) weeks for our account to be credited, so please have the transfer made before September 5th, 2026.

Accommodation in the four star Seagull Hotel is guaranteed if your registration is made before August 24th.

Seagull Hotel: 489 An Dương Vương, Quy Nhon, 591300, Viêt Nam

All sessions will be held in the ICISE conference center, 10 minutes taxi (or one hour walk) away from the hotel. (you can visualise it on this map). Daily bus transfer (morning and end afternoon) will be provided by the conference organization.

Participants will be expected to arrive on Monday October 5th afternoon, and will leave on Friday October 9th in the afternoon.

Breakfast will be served in the hotel for all participants. Lunch and dinner will be served at ICISE (with few exceptions at a downtown restaurant).

• The cost per person (full board for 4 days) will amount to 280 USD in a double or sharing room and 380 USD for a single room. Cost per additional day is 140 USD for a double room (2 persons) and 95 USD for a single room.

Payment for board and lodging should be online in Vietnamese currency (VND) on this site.
In unavoidable situations, payment can be made upon arrival in cash or by credit card (the latter will incur a small supplement).

Important Note:
Hotel reservations are made for the whole duration of the meeting, i.e. from Monday afternoon, October 5th to Friday afternoon October 9th. Please note that the total cost of the meeting cannot be reduced even in case of partial attendance.

If you intend to arrive before Monday October 5th or leave after Friday October 9th, please let us know in advance so that we can try to make the appropriate hotel reservation for you: contact rencontres.vietnam@gmail.com

Please note also that if you arrive before midday and wish your room to be made available immediately, you will be charged for an extra day. You must inform us so that the hotel can prepare your room in advance.

TRAVEL

There are two main international airports in Vietnam :

Hanoi (Noi Bai airport : HAN) and Ho Chi Minh (Tan Son Nhat airport : SGN).

Since there are more flights from Ho Chi Minh to Quy Nhon, it is more convenient to fly from foreign countries to Ho Chi Minh than to Hanoi.

Below is an indicative flight schedule. Please check before reservation.

Monday October 5: Ho Chi Minh to Quy Nhon

Ho Chi Minh - SGN 06:40	Quy Nhon - UIH 07:50	Vietnam Airlines VJ 380
Ho Chi Minh - SGN 07:30	Quy Nhon - UIH 08:40	Vietnam Airlines VN 1392
Ho Chi Minh - SGN 10:35	Quy Nhon - UIH 11:45	JetStar Pacific Airlines BL 252
Ho Chi Minh - SGN 14:55	Quy Nhon - UIH 16:05	Vietnam Airlines VN 1396
Ho Chi Minh - SGN 15:00	Quy Nhon - UIH 16:10	VietJet Air VJ 384

Friday October 9: Quy Nhon to Ho Chi Minh

Quy Nhon - UIH 08:00	Ho Chi Minh - SGN 09:10	VietJet Air VJ 381
Quy Nhon - UIH 09:25	Ho Chi Minh - SGN 10:30	Vietnam Airlines VN 1393
Quy Nhon - UIH 11:50	Ho Chi Minh - SGN 12:55	JetStar Pacific Airlines BL 253
Quy Nhon - UIH 16:55	Ho Chi Minh - SGN 18:00	Vietnam Airlines VN 1397
Quy Nhon - UIH 16:50	Ho Chi Minh - SGN 18:00	VietJet Air VJ 385

Monday October 5 or Tuesday October 6: Hanoi to Quy Nhon

Hanoi - HAN 07:25	Quy Nhon - UIH 09:00	Vietnam Airlines VN 1621
Hanoi - HAN 06:40	Quy Nhon - UIH 08:20	VietJet Air VJ 433
Hanoi - HAN 12:00	Quy Nhon - UIH 13:40	VietJet Air VJ 431

Friday October 9 or Saturday October 10: Quy Nhon to Hanoi

Quy Nhon - UIH 08:55	Hanoi - HAN 10:35	VietJet Air VJ 434
Quy Nhon - UIH 09:45	Hanoi - HAN 11:15	Vietnam Airlines VN 1620
Quy Nhon - UIH 14:15	Hanoi - HAN 15:55	VietJet Air VJ 432

In order to welcome you and organize your transfert from Quy Nhon airport to the conference hotel, please inform the conference secretariat of your flight number as well as the date and the arrival time in Quy nhon.
Conference buses will be available at Quy Nhon airport on Monday October 5 (morning and afternoon flights) and Tuesday October 6 (morning flights).

Conference hotels address:
Hotel Hai Au (Seagull): 489 An Duong Vuong Street, Quy Nhon, Binh Dinh province.
Hotel ANYA: Bloc DV3, Nguyen Trung Tin Street, Quy Nhon, Vietnam

We list here some rules as they apply in summer 2025: we will strive to update these informations regularly, but you should make sure they indeed apply to October 2026 before traveling.

Visa formalities

Important: Please make sure that your passport validity is at least six month after your return date (this may be contradictory with other rules, but this was imposed recently - last year - to a participant of another conference). The passport should also include at least two blank pages.

You should apply for a visa at least 10 days in advance to ensure it is issued on time, even though it usually takes only 3 working days to process. However, the visa issuance system in Vietnam can sometimes be overloaded due to conferences held during peak periods in the country.

Visa exemptions

All participants who do not have a Vietnamese passport require a visa to enter Viet Nam. Certain countries listed below are subject to a visa exemption for a select number of days (subject to change by the government):

• Chile and Panama for visits of 90 days at the maximum.
• Belarus, Denmark, Finland, France, Germany, Italy, Japan, Norway, South Korea, Spain, Sweden and the United Kingdom for visits of 45 days at the maximum.
• Cambodia, Indonesia, Kyrgyzstan, Laos, Malaysia, Philippines, Singapore, and Thailand for visits of 30 days at the maximum.
• Russia for visits of 15 days at the maximum.
• Brunei and Myanmar for visits of 14 days at the maximum.

Diplomatic passports

Participants with diplomatic passports from certain countries listed below are also subject to a visa exemption for a select number of days (subject to change by the government):

• Holders of diplomatic passports from Algeria, Armenia, Bolivia, Botswana, Czech Republic, Egypt, Hungary, India, Iraq, Israel, Mexico, Moldova, Morocco, Peru, Seychelles, Switzerland, Ukraine, United Arab Emirates and Uruguay for visits of 90 days at the maximum.
• Holders of diplomatic passports from China and Romania for visits of 30 days at the maximum.

E-visas

From 2025, citizens from all countries can apply for 90 days E-Visas via the following link:
https://evisa.gov.vn

Processing time is between 3-4 working days and the visa costs US$ 25.

The E-visa requirements include:

• A passport with six months' validity
• A photo in .jpg format of the full passport data page
• A passport photo in .jpg format (4x6, white background, without glasses)
• A valid international credit or debit card
• An email address for support purposes
• A temporary address within Vietnam
• The dates of entry and exit into Viet Nam and the entry and exit points/airports

All participants are advised to use the official website to obtain an E-Visa for Vietnam: https://evisa.gov.vn. When applying for the visa, please select the option Working or Business in the Purpose of entry box. If this option is not available, select "other" and specify "conference/summit."

In compliance with the regulations set by the Government of Vietnam, delegates attending the conference (excluding accompanying persons) are requested to not select 'Tourist' as the purpose of entry. Choosing 'Work' or 'Business' for your visa purpose will not affect your travel plans in Vietnam before or after the conference.

Some limited accommodation funds may be available for young scientists. The application form for financial support should be filled in (including a short resume) and submitted. A letter of recommendation should be sent to:

J. Tran Thanh Van (jtrantv@gmail.com)
and copy to rencontres.vietnam@gmail.com

Welcome cocktail on Monday October 5th at 19:00.

Excursion on Wednesday October 7th afternoon.

Conference dinner on Thursday October 8th in the evening.

All participants and their families are invited to regularly scheduled events.
Please note that if you and/or a guest wish to organize a special tour, a tour operator at the hotel can help you.

Several post-conference Tours will be proposed for participants: a feeling of these can be seen on this web site.